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FAQS
Q: What are the requirements a mentor firm must meet prior to applying for participation in the mentor-protégé program?
A: A mentor firm must have at least one active subcontracting plan and be eligible for Federal contracts.
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Q: What are the eligibility requirements for a protégé firm?
A: A protégé firm may qualify as a protégé firm if it is a:
- SDB concern as defined at 219.001, paragraph (1) of the definition of "small disadvantaged business concern"
- Qualified organization employing the severely disabled as defined in Section 8064A of Public Law 102-172
- Small business concern owned and controlled by women as defined in Section 8064A of Public Law 102-172
- Service-disabled veteran-owned small business as defined in Section 8(d)(3) of the Small Business Act (15 U.S.C. 637(d)(3))
- HUBZone as determined by the SBA in accordance with 13 CFR part 126
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Q: What is the difference between a credit and direct reimbursed agreement?
A: Costs incurred under a credit agreement are not directly reimbursed, but are applied under Federal Agency subcontracting plan 19.703 towards SDB subcontracting goals in different multiples based on assistance provided.
Reimbursed agreements provide reimbursement for reasonable, allocable, and allowable expenses to be reimbursed to the mentor through a contract line item.
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Q: How do I find a mentor?
A: First, look at the companies with whom your firm does business. You may also review the DoD subcontracting directory. After reviewing the list, research the firm, and identify companies doing business in your area of interest.
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Q: Can a protégé firm be a mentor?
A: A protégé firm may have only one active (DoD) mentor-protégé agreement. Upon completion of their current agreement, a protégé may commence a new agreement as a mentor.
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Q: What other information must be submitted when I submit my agreement application for review and approval?
A: For credit agreements, the only submission requirement is the agreement application. For direct reimbursement agreements an endorsement letter from the program manager, an endorsement letter and funding request from the DoD component's Office of Small Business Programs are required with submission of the agreement application.
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Q: Once the agreement has been approved are there any other requirements the mentor firm or protégé firm must fulfill?
A: In accordance with DFARS Appendix I-111, both a mentor and protégé firm must report on the progress made under active mentor-protégé agreements semi-annually and the protégé firm must report on the progress made under the mentor-protégé agreement annually. The protégé firm is also required to provide data on the firm for 2 fiscal years after the expiration of the program participation term.
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Q: When can a mentor firm incur costs related to the mentor-protégé agreement?
A: A mentor application and signed mentor-protégé agreement must be approved by the Office of Small Business Programs prior to incurring any cost.
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Q: Can a mentor firm receive direct reimbursement for direct costs other than that which is outlined in Appendix-I (e.g. incidentals: travel, equipment, etc.)?
A: Yes. A mentor firm with prior approval can receive direct reimbursement of incidental costs not to exceed 10% of the total reimbursed cost of the agreement. For clarification, contact the MPP hotline at 800-540-8857.
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Q: Is there a time limit or term for period of performance in which the agreement must be completed?
A: In accordance with Section 811 of the National Defense Authorization Act for Fiscal Year 2000, the period of performance of a mentor-protégé agreement may not exceed three years. Based on unusual circumstances, extensions beyond that period may be authorized. However, the period of performance shall not exceed five years.
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Q: What do these acronyms mean?
A:
| CR |
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Credit Agreement |
| DCMA |
Defense Contracting Management Agency |
| DFARS |
Defense Federal Acquisition Regulations Supplement |
| DISA |
Defense Information Systems Agency |
| DLA |
Defense Logistics Agency |
| DoD |
Department of Defense |
| FAR |
Federal Acquisition Regulation |
| HBCU/MI |
Historically Black Colleges & Universities/Minority Institutions |
| MilDept |
Military Department |
| MP |
Mentor-Protégé Program |
| NGA |
National Geospatial Intelligence Agency (formerly NIMA) |
| OSD |
Office of the Secretary of Defense |
| OSBP |
Office of Small Business Programs (formerly SADBU) |
| POC |
Point of Contact |
| PTAC |
Procurement Technical Assistant Center |
| RE |
Reimbursable Agreement |
| SADBU |
Small & Disadvantaged Business Utilization (now OSBP) |
| SBA |
Small Business Administration |
| SBDC |
Small Business Development Center |
| SDB |
Small Disadvantaged Business |
| SDVOSB |
Service Disabled Veteran Owned Small Business |
| VOSB |
Veteran Owned Small Business |
| WOSB |
Women Owned Small Business |
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